In a recent conversation with the Production Manager of a specialty coatings manufacturer in the northeast, we explored the nuances of Safety Data Sheet (SDS) authoring for R&D samples and intermediates. Below, we summarize the key points from the discussion, providing insights into how TotalSDS software handles unique authoring challenges.
Q: How does TotalSDS™ Author handle SDS authoring for R&D samples that don’t have complete data?
A: TotalSDS™ Author is equipped to manage the complexities of R&D samples, even when full data sets aren’t available. If the sample is a new substance or mixture with incomplete data, the software provides flexibility. For instance, if physical properties like flash points haven’t been tested, the system allows you to input a range or estimate based on similar substances. This ensures that your SDS still reflects potential hazards, even if the data isn’t fully developed.
Q: Can we generate SDSs for mixtures or products that haven’t been fully characterized yet?
A: Absolutely. The software’s authoring wizard is designed to accommodate products that are in the testing phase. For example, if you’re sending out a sample to a partner for preliminary feedback, TotalSDS™ Author can generate an SDS that includes all known hazards, even if full characterization hasn’t been completed. This allows you to inform your partners about potential risks while still in the early stages of product development.
Q: Can our R&D team and commercial team work on SDSs in the same environment?
A: Within the TotalSDS™ Author software, companies can have one authoring environment to suit a variety of needs. The solution provides for multiple user types for layering viewing, editing, and publishing permissions that can be tied to the two product designations – commercial or R&D. This allows teams to work together without compromising on data security.
Q: How long does it typically take to generate an SDS for an R&D sample?
A: Within the TotalSDS™ Author software, the SDS can be ready in minutes; however, when contracting for authoring services, the turnaround time for generating an SDS is usually within 7 to 10 business days. This can vary depending on the complexity of the product and the availability of data. For substances that don’t have CAS numbers or require extensive classification, there might be additional lead time. Nevertheless, for most R&D samples, the process is straightforward and efficient.
Q: What if we frequently develop similar products with slight variations?
A: TotalSDS™ Author has a powerful copy function that makes authoring SDSs for similar products incredibly efficient. If you’ve already created an SDS for one product, you can use the copy function to duplicate it and then make necessary adjustments for new products with similar compositions. This feature saves time and ensures consistency across your documentation.
Q: We’re a growing company. How does TotalSDS™ Author handle package upgrades if we exceed our CAS number limit?
A: The software’s package structure is flexible to accommodate growth. For instance, if you start with a package that supports up to 50 CAS numbers and find that your needs increase, upgrading to the next tier is seamless. Your account manager will work with you to adjust your package as needed, ensuring you have the right level of support as your product portfolio expands.
Q: What happens if we need to present this information to our CEO?
A: TotalSDS understands the importance of clear communication with stakeholders. We provide a comprehensive proposal and supporting materials, including case studies and slide decks, to help you present the software’s capabilities effectively. This way, you can make informed decisions and gain the necessary approvals without unnecessary delays.
In summary, TotalSDS offers a robust solution for companies dealing with R&D samples and intermediate products. The software’s flexibility, efficiency, and support structure make it an ideal choice for organizations looking to streamline their SDS authoring process, even in complex or developing scenarios.
For more information or to schedule a demonstration, feel free to reach out to our team at TotalSDS. We’re here to help you navigate the challenges of SDS authoring with confidence.
